At the San Francisco 49ers, our mission is simple but powerful: to create meaningful moments that inspire and connect. Whether it’s on the field, in the community, or behind the scenes, we’re united by the belief that the work we do has the power to bring people together and leave a lasting impact.

Success here takes more than passion; it’s about bringing your best to every challenge. We thrive by balancing priorities with precision, making thoughtful decisions in fast-paced environments, and always looking ahead to what’s next. Our team is built on core competencies that shape how we work: adaptability, integrity, collaboration, strong communication, and a relentless focus on continuous improvement. Together, these qualities fuel our ability to deliver world-class experiences for our fans, partners, and community.

If you’re excited about being part of a supportive team where you can develop your skills, share your ideas, and help make a difference, we’d love to have you join us.

The Event Services Coordinator assists in planning, designing, and executing events at Levi’s® Stadium. The position will support multiple concurrent private events sold by the sales team and coordinate certain internal events, department projects, and administrative tasks as assigned. The Event Services Coordinator is responsible for ensuring client satisfaction through clear and prompt communication, creative collaboration, and excellent customer service from initial planning through post-event reconciliation.

Responsibilities and Duties:

• Works alongside the Event Managers throughout the event planning and event execution phases, providing support and/or taking the lead in areas as needed.
• Assists in the event planning process, including but not limited to designing event floor plans, coordinating event logistics, developing food and beverage menus and service plans, detailing audio-visual requirements, and developing event experiences.
• Supports the development of SOPs and industry best practices, as well as researching industry trends and revenue-generating ideas.
• Communicates regularly with clients and vendors through e-mail, phone calls, and on-site meetings throughout the event planning process.
• Supports the Event Managers with updating event management software, including event service orders, timelines, catering orders (BEOs), floor plans, and operational documents, and communicating updates to all necessary stakeholders.
• Supports the team on event days, acting as the on-site contact for clients as needed during load-in, event hours, and strike.
• Assists with tracking event expenses and updating billing documents, ensuring budgets are updated in a timely manner and changes are clearly communicated.
• Occasionally assists the Event Sales team with site visits, client calls, meetings, and operational requests as needed.
• Works with Stadium Operations to maintain the stadium inventory list for events, floor plan templates in diagraming software, and stadium guidelines and policies for private events.
• Assists leadership with data entry and digital file organization, keeping documents up to date and accurate for reporting purposes.
• Other duties as assigned.

Required Abilities and Skills:

• Excellent verbal and written communication skills, with the ability to build strong relationships and collaborate effectively with diverse stakeholders.
• Works cooperatively within cross-functional teams, contributing positively to team dynamics and shared objectives.
• Ability to effectively prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Ability to initiate, design, plan, execute, monitor and evaluate outcomes of a project or initiative.
• Organizational skills with the ability to manage time effectively, while balancing and prioritizing multiple or competing tasks.
• Able to remain composed, flexible, and solution-focused when faced with shifting priorities, tight timelines, or unexpected challenges.
• Proactively seeks opportunities to enhance skills, processes, and performance for personal and organizational growth.
• Strong attention to detail.

Education and Experience:

• At least 2-4 years’ relevant work experience; or an equivalent combination of education and experience.
• Proficient in Microsoft Office programs (Outlook, Word, Excel)
• Familiarity with Social Tables or other event diagraming software, experience working with a venue booking and event management system like Momentus or Tripleseat, is strongly preferred.
• Familiarity with live entertainment venue management (i.e., security, building operations, production, building engineering, parking, and food & beverage operations, guest experience, etc.) is strongly preferred.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

The employee will be sitting in an indoor/outdoor facility the majority of the time and may be exposed to outdoor weather conditions.

The employee is frequently required to sit, use hands or fingers, handle or feel objects, tools, or controls and reach with hands and arms. The employee is regularly required to talk or hear. The employee is occasionally required to stand, walk and lift and/or move up to 25 pounds. The employee is occasionally required to stoop, kneel, crouch or crawl. Specific vision abilities required by this position include close vision, distance vision, color vision, and the ability to adjust focus.

This position requires the ability to work extended hours and/or weekends.

Travel:

5% of local travel time expected for this position.