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Hiring: Senior Event Manager

About the Employer:
Job Summary
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Essential Duties and Responsibilities

Event Management
  • Serve as primary event manager, responsible for all logistical elements of assigned events which include both Enterprise Events (Filming, Runs and walks, Private events, Community events, and Food Festivals) and Major Events (Soccer, Concerts, Festivals, and College Football).
  • Develop collaborative relationships with clients, tenants, and other third-party coordinators with a solutions-oriented mindset and high regard for providing exceptional customer service toward production of first-class events. 
  • Develop and/or refine and implement event planning documents and materials to be used by internal and external constituents for efficient and effective preparation and execution of events.
  • Assist in the negotiation, execution and monitoring of contract agreements for assigned events. 
  • Work with RBOC, City, and contracted staff and vendors to provide a positive event experience for all constituents that matches the highest standards of safety and service for all; obtain all necessary permits and event approvals. 
  • Coordinate, prepare for, and conduct various pre-event planning and post-event recap meetings; attend meetings organized by others, as necessary. 
  • Ensure safe environments for all constituents by reviewing venue setup plans with the appropriate internal staff and public safety personnel. 
 
Event Administration
  • Assist the Executive Director – Events in providing leadership and support to Event Managers, Event Coordinators, and Event Assistants on staff.
  • In collaboration with the Executive Director – Events, manage the process of assigning enterprise events to the Event Managers, Event Coordinators, and Event Assistants. 
  • Responsible for all aspects of the event purchasing process which includes obtaining quotes, issuing work orders and notices to proceed, and purchase requisitions.
  • Track event expenditures and ensure proper invoicing, provision of supporting documentation, and collection of outstanding open invoices; provide timely preparation of event financial recaps.
  • Maintain the RBOC event calendar and disseminate information to stakeholders.

Education and/or Experience

Knowledge of:
  • Event Management
  • City ordinances
  • Business administration practices
  • Budgeting
  • Contract practices
  • Purchasing
  • Basic human resources practices
  • Basic public safety practices
  • Americans with Disabilities Act
Proficiency in Use/Application of the following:
  • Microsoft Office 365
  • Venue Ops
  • Beanworks
Skills in:
  • Read/interpret documents
  • Write reports/Correspondence
  • Speak clearly/concisely
  • Listen effectively
  • Interface with the public
  • Multi-tasking
  • Community relations
  • Problem solving
  • Analytical
  • Reasoning
  • Proactive
  • Flexibility/adapt to change
  • Work under stressful conditions
  • Business acumen/demeanor
  • Independent judgment
  • Customer service
  • Teamwork/player
  • Organization skills
  • Public safety planning

Education and experience:
  • College education or equivalent
  • Five to ten years’ experience in sports entertainment and/or venue event management
Licenses and Certifications:
  • Class C driver’s license and satisfactory driving record
 
Material and equipment used:
  • Computers
  • Office machines
  • Golf/utility cart
  • Two-way radios
  • Cell phone/mobile data device
 
Pay Range: $73,373 – $113,728 

The base pay range for this position may vary depending upon a number of factors including the individual candidates’ experience, qualifications, skills and competencies. This base pay is part of an overall package that is designed to compensate and recognize employees for their work and achievements. This position may be eligible for additional bonuses and commission incentives.

The RBOC offers the following benefits to all eligible employees:
  • 100% coverage for employee medical/dental/vision for the employee’s selected benefits plan
  • Long Term Disability/Life/AD&D
  • Health & Dependent Care FSA accounts
  • EAP
  • Cafeteria Plan
  • CalPERS retirement benefits
  • 457b plan

Time off and leave plans include:
  • 12 paid holidays plus 10 vacation days per year (these increase by tenure)
  • 10 paid sick days per year
  • 12 wellness days (per calendar year – do not accrue)

The RBOC reserves the right to modify or change the benefits programs at any time with or without notice.

The Rose Bowl is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.